Questions to Ask Your Wedding Vendors

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Questions to Ask Your Wedding Vendors

Choosing the right wedding vendor can be a difficult process! With so many to choose from, it can be overwhelming to try and find the perfect match. We have created a list of questions to help with the search.

Check out our Preferred Vendors Guide for professional vendors in the area!

DJ’s or Bands

  • How long have you been playing weddings?
  • Have you played at our ceremony/reception site before?
  • Do you have a specific timeline you follow? Is it flexible?
  • Will you supply the PA/sound for the ceremony? Is this an additional charge?
  • If wedding band, how many performers will be there?
  • How much space is required at the venue?
  • Is there a limited amount of songs we are able to choose from to play?
  • Do you have a standard song list you play?
  • Do you provide any additional services such as photobooths or up-lighting?
  • Will my guests be able to make requests?
  • If we decide to extend our reception time, how much notice do you need? Is there an additional charge?
  • Do you bring back-up equipment in case something goes wrong?
  • Do you have proof of liability insurance?

Swatch Studios & Decorative Sound


  • What is the average size of weddings you shoot?
  • Is photography your full-time job or a hobby?
  • How many years have you been shooting weddings?
  • What do you consider to be your style of photography?
  • What is included in your wedding packages?
  • Do you have a standard timeline you follow? Am I allowed to adjust this at all?
  • Are we allowed to give you ideas for photos?
  • Do you also offer videography or photobooths?
  • Have you photographed at my venue before?
  • Are your photos typically more candid or staged?
  • Will you take detailed shots of my ballroom?
  • How will I receive my photos or video?
  • How long should I expect to wait for my photos after the wedding?
  • Can I order prints or a wedding book through your business? Is this an additional charge?
  • Do you have proof of liability insurance?
  • Do you bring any back-up equipment with you?

Swatch Studios


  • Have you decorated my ceremony space or reception venue before?
  • How long have you been a florist?
  • Do you set up the flowers, if so when will you arrive?
  • If you do not set up the flowers, when should I pick them up?
  • Do you provide vases or other décor for my event?
  • Do you have an online catalog that shows your rentals? If not, do you have any rental companies you enjoy working with?
  • Are there packages you offer or is everything a la carte?
  • Are we able to purchase only the bouquets and boutonnieres through you?
  • Will you be decorating any other weddings that day?
  • Do you have the ability to preserve my wedding bouquet?
  • What do you consider your design style to be?
  • Do you have standard designs, or do I bring pictures of what I want?
  • What flowers would be best for the time of year?
  • Will I have to return vases and décor, or will you pick it up from my venue?

Morgan Marie Photography & GardenView Flowers


  • How long have you been baking?
  • Is baking your full-time job or hobby?
  • What other desserts do you offer besides cake?
  • Will I need to ask my florist to provide additional flowers for my cake?
  • Will you be dropping off my wedding cake or do I need to arrange a pick-up?
  • Do you contact the venue to figure out a drop-off time or should we?
  • Will I be able to taste cake samples?
  • Do you provide cake stands, toppers, or the cake knife and lift?
  • Do you provide the platters for additional desserts?
  • Are there any items I will have to return to you after the wedding?
  • Will you make us a new cake for our one-year anniversary? How much would this be?
  • When and how do you require the payment?

Adore Wedding Photography & Eston’s Bakery


  • Have you ever officiated a ceremony at our ceremony site?
  • How long have you officiated weddings?
  • Do you have a script you use? If so, may we read it or edit this?
  • Do you provide the PA/sound system?
  • Can we include religious elements with our ceremony? Do we have to?
  • Do you have experience with different religions or inter-faith ceremonies?
  • Do you require pre-marital counseling? If not and we would like it, do you provide this service?
  • How and when do we obtain our marriage license? Will you send this to the Court or do we?
  • How and when do you require payment?
  • Can you personalize our ceremony?
  • Do you have any suggestions for unity ceremonies?
  • How long will my ceremony be?
  • Are rehearsals included with your service?
  • How many times will we meet prior to the wedding?

AC Photography & Weddings for the Ages


  • What makes your photobooth unique from the others?
  • Do you provide props, or do I have to provide my own?
  • What type of props do you have?
  • What are your options for backdrops?
  • How long do your services run?
  • Will there be an attendant to assist with the photobooth?
  • What does the photobooth you offer look like?
  • Have you worked at my venue before?
  • How will my guests receive their photos, print-outs or digitally?
  • What types of add-ons do you offer?
  • How will I receive a copy of the photos?
  • Does the venue need to have Wi-Fi?
  • Does the venue need to have good lighting where you are stationed?
  • What sized area is required for your booth?

PictureThis! Picture Booths

Wedding Planner

  • Have you ever coordinated at our venue before?
  • How long have you been coordinating events?
  • Do provide any additional services such as rentals?
  • Will your team have additional weddings that day besides mine?
  • Do you assist with managing my budget?
  • On my wedding day, how long will you provide your service?
  • How and when do you require payment?
  • Do you attend our rehearsal?
  • How many times will we meet prior to the wedding?
  • Have you worked with our other vendors before?
  • Do you have any favorite vendors you work with?
  • What is the difference between your services and Nazareth Hall’s day-off hostess?
  • How many staff members will you have assisting with my wedding?
  • Will you help decorate prior to the reception? Will you assist with taking décor down?
  • How many clients do you service per year?

Vibe Garden Images + Video & JetWedCo