Frequently Asked Questions
How do I reserve my date?
We always suggest coming in for a tour and speaking with an event coordinator before booking. You are able to reserve your date by paying a $500.00 deposit. This deposit will be taken off of your final balance and will reserve each room you have chosen. You are able to make this payment in person, or over the phone.
What is your refund policy?
If a cancellation occurs, the security deposit and room rental deposit will be forfeited. If you have any questions, please speak to your Sales Representative.
When is money due?
Your room rental will be due approximately six months prior to your event. This includes your ceremony space, ballroom, bridal suite, grooms room, and lodge. Your final balance will be due around 2 weeks prior to event at your final meeting. Your $500.00 deposit that was made to reserve your room is taken off of the final balance.
How long do we have the ceremony and reception space for?
You have the ceremony site for a total of three hours. 1.5 hours is allotted for set up, 30 minutes for the ceremony, and 1 hour for pictures. Your ballroom time will immediately begin 30 minutes after the start of your ceremony. You have your reception ballroom for a total of five hours. However, you may decorate your reception space beginning at 10:00am the day of your event.
What are the decorating policies?
Please see your contract for a detailed decoration policy. We do not permit glitter, sparkles, or confetti on tables or in our centerpieces. We do not permit anything that may hurt the infrastructure of Nazareth Hall. We do not permit open flames or candlesticks. All candles must be placed in a secure container.
When can I decorate my ballroom?
The day of your event, you are able to come in at 10:00am to start decorating. However, if no one is using your ballroom the night before your event, you may come in anytime 9:00am-5:00pm. Please check with an event coordinator for your availability.
How often/when do I meet with an event coordinator?
You will meet with an event coordinator six months before your event date to start the planning process. She will help you create your room plan, timeline, and answer any questions you may have. Your event coordinator will keep in contact with you, reminding you about payments, meetings, and other details. You will meet with your coordinator two weeks prior to your event to finalize plans and make final payments.
What is a “Hostess”?
Your hostess is like your right-hand man for the day of your event. She will arrive two hours before your ceremony begins to bring you complimentary drinks and snacks. She will go over final details with you, ensures guests are getting where they need to be, drives the golf cart, ensures everyone is on time, directs waitstaff, and assists with cutting the cake for your guests. Throughout the night, she will cater to your needs and the needs of your guests.
What is the difference between a room minimum and room rental?
The room rental is how much each ballroom costs to rent. The room minimum is the minimum amount of money you need to spend in that specific room.
Are there any "hidden fees"?
The following items are what you will be charged for: Set-up and equipment fee, ballroom, ceremony site, food, bar packages, and the officer. Any other items you are charged for are expenses that you have specifically chosen (i.e. specialty linen, chiavari chairs…)
Can I have a ceremony-only service at Nazareth Hall?
No, Nazareth Hall does not permit ceremony-only weddings. You are, however, able to have a reception-only wedding.
Is there a specific time I need to be out of my ballroom?
Your bar will end approximately thirty minutes prior to your hall closing. After your five hours have ended, the lights will gradually turn on. There is no deadline for clean-up time. Your hostess and waitstaff will help you bring gifts and decorations to your cars. Everything that you bring into Nazareth Hall is your responsibility to take home.
What happens if the weather is bad and my ceremony is at the Grotto?
Depending on if anyone is using the Chapel at the time of your ceremony, you may use the Chapel or your reception ballroom as a substitute for inclement weather. There is no extra fee for moving your ceremony space due to weather.
Can I have a rehearsal?
Yes, you may use our facility for your rehearsal at no charge! However, you will have to work the rehearsal schedule around other ceremonies. No rehearsal dates/times are set in stone until two weeks prior to the date. If you would like an event coordinator to assist at your rehearsal, it will be an extra $100.00 for her time.
Do you supply vendors for my wedding?
Nazareth Hall supplies the set-up of tables, chairs, linens, and glassware as well as food and drinks. Ask an event coordinator for our list of preferred vendors!
When am I able to get into my bridal suite?
You are welcome to arrive at Nazareth Hall at 9:00am the day of your event. Your bridal suite is for your convenience the entire day!
Am I allowed to have outside food and drinks?
You are welcome to bring in extra food and drinks into your bridal suite or groom’s room while preparing. However, outside alcohol is prohibited on Nazareth Hall’s premises. You are not permitted to bring in extra food or drinks to your event.
Is every guest charged for alcohol?
No, vendor’s and children under the age of 12 are only charged for the Soft Bar price. Children under 3 eat and drink for free.
Am I allowed to bring my own cake or desserts?
Yes, cakes and pastries are the only types of food you may bring in for your event.
How much does it cost to extend my room time?
The event taking place in your ballroom is approximately five hours long. However, if you would like to extend your time, it will cost $250.00 per 30 minutes. Please see an event coordinator if you would like to extend your ballroom time or your bar package time.
Why will there be a sheriff at my wedding?
All events including alcohol will be charged an extra $100.00 officer fee. The officer will be at your event to help with any issues that may arise.
How do you handle three weddings at once?
Our staff at Nazareth Hall are extremely qualified to handle numerous guests and weddings at once. For every wedding, there is a coordinator at the door greeting guests and directing them where to go. Each ballroom has its own entrance, bar, and restrooms. However, our Cadet West ballroom has a lobby area that other guests may be walking through. Please plan accordingly. In regards to parking, there is plenty of parking for every guest. We do not valet park. If a guest would like to be driven to their car by a golf cart, we are happy to make the arrangements. There is plenty of parking for every guest.
Do I tip waitstaff?
You are welcome to tip anyone who helps you with your event. It is not expected, but appreciated. Please have your tips prepared before your event and speak with your event coordinator for details.
What time am I able to check into the Cottage?
Check in for the cottage is at 3:00pm. Check out is at 10:00am. However, if you have reserved the cottage for multiple nights, you are able to stay in the cottage continuously.